Human Resources / Punch Clock & Payroll

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[Program Description] [Main Features] [Who's Currently Using it] [Interface Examples]

PROGRAM DESCRIPTION

Human Resources / Punch Clock allows your employees to punch in and out, break down there hrs into job classes. This information is used for payroll, and also interfaces with various production applications we produce. (labor costs / bar, etc.) It also included many human resources functions and employee management, Attendance Tracking, Employee Incident Tracking, etc.

MAIN PROGRAM FEATURES

No Endless Payments, Purchase it and it's yours

	No Annual Maintenance Fees
	No Extra Charges For Number of Users
	No Reasonable Phone Support Fees
	No Expensive Swipe Card, or other Reader System Used

This is not "Canned Software"

	Sections of the software can be tailored to fit your specific needs
	New Ideas / Sections can be developed

Complete Employee File;

Recorded Information Includes:

	All Basic Information (Address, Phone, Sin, etc)
	Birthdates, Hired On, Seniority Date, Laid Off On, Terminated On Dates
	Job Classification
	Number of Days Worked
	Punch clock code, department, and lunch code
	Emergency contact information
	Dependents name, sex, and birth date
	Picture
	Employee Training Records
	Discipline Issues
	Insurance Policy Information
	Various flags, Active, Union Rep, H&S Rep, Student, Management. etc.
	Pay Rate for each shift
	Overtime Pay Rules (how it's calculated)
	Training Records

Printouts Include:

	Seniority Lists
	Employee Dependents List
	Basic Employee Information
	All Employee Information
	Employee Training
	Employee Phone/Address/etc List
	Employee Time Cards
	Pay Rate Lists

Employee Attendance Tracking, Analysis, and Graphing

12 Definable Issues & Colors

Easily 'paint' attendance issues on on-screen calendar

Employee can have more then one issue per day

Issues can have a description, shift affected, replacement workers name, and entered by Initials

Calendar system can be zoomed from a year, six month, three month, and one month view.

Graphs, Totals and Printouts Include:

	Top Ten Employees (offenders)
	Top Issues
	Day of Week & Shifts
	Month Totals
	Employee Classification Totals
	Employees with no Attendance Issues
	Replacement Worker Totals
	Single Employee or Multiple Employees
	Calendars in various views (year, six month, three month, and one month)

Configurable Employee Overview

One Click access for supervisors to limited employee information, and reports

Configure the number of days each section displays

	All Basic Information, Name, Address, Hired on, Sen Date, Phone Number, etc.
	Issues from the Employee Discipline File
	Issues from the Employee Heath & Safety File
	Attendance Issues
	View Punch Cards
	All Training Records

Punch Card Summary Reports & Graphs

Run Graphs and Reports on one or more employees

	Calculate Pays, and Hrs by Shift
	Total Employee Hrs
	Department Totals
	Classification Totals
	Shift Totals
	Job Code Totals
	Labor Matrix Totals
	Attendance Issues Print With Punch Records
	etc

Employee Time Card / Sheet Editor

View and edit punch card history

	View by Employee Name, Punch In Order, Length of Lunch Time, or Date
	Color codes punches for easy identification (Green = Punch OK, Yellow = No Punch Out, etc)

Many Shortcut buttons to speed up editing of data

	Reg Day/Aft/Mid button for entering time frames for regular shifts
	= Out, = In, Out - 1 Day, In + 1 Day buttons for eliminating repetitive date entries

Edit Employee Calendar (Attendance) without leaving to the main menu

Expiry Dates reminder system

Employee Incident (Accident, etc) Tracking and Graphing

Recorded Information Includes;

	Date, Time of Incident
	Filled Date
	Medical Treatment Date
	Type of Incident (Hazardous Situation, Injury - No Claim, Injury - Claim)
	Medical Attention (None, First Aid, Medical Aid, F&M Aid)
	Employee Name
	Part Of Body Effected
	Department, Production Line/Costing Area
	Lost Labor Hours
	Description
	Cause
	Preventive Measures
	Follow-up/Verification
	Notes
	Incident Report Num
	Issue Closed (Yes/No)
	Re-Occurring (Yes/No)
	WSIB Claim (Yes/No)
	Initials, and Revision Information

Graphs & Printed Reports;

	# of Incidents per Employee, Department, Line, Day of Week
	Lost Hrs per Department, Day Of Week, Line
	Type Of Incident
	Treatment Types
	Combined Incident & Treatment
	Totals

Employee Vacation Planner

	Keep track of who is off, and when
	Four Layers of Calendars (Plant Wide, Supervisor, Union, and Management Vacation Overlap)

Seniority Lists / Call in order lists

Plant wide, or by Job classificaion

Punch Clock Terminals

	One or more Punch clock stations can be placed in building
	Punch In/Out, Lunch In/Out
	Fonts and Text in Clear 1/2" to a whopping 4" High Letters
	Can function on a keypad, keyboard, mouse, or keyboard and mouse
	Send employee messages through the punch clock eg. "See payroll before leaving"
	Optionally Employee can brake down his/her hrs into job functions within classifications
	View Employee Timecard

Document Revision Control System

Most printouts in the software you can specify your document control information

	Printouts show your company name at the top, and Revision Level, Date, Originator name, Approval name, and Form number.
	If the information is left black the form number states that it is an "Uncontrolled Document"

Exports data to other applications, and in CSV format for importing into Excel, etc.

Can interfaces employee job time with other Labworks applications

Production Hrs vs Product Produced, etc.

Extra Options

Backup / Restore Data

Performs a "Quick" compressed backup to the Hard disk (used daily) or optionally backup to any storage device (floppy disks, Zip Disks, Network Drive.) Complete with a backup manager, and information

Program Changes Information

Displays program update information or additional information on enhancements on new versions installed

Application Usage Log

	Records the date, time, username, reference number, action preformed, and Item / Description
	Records the machines Network ID / Location when the application starts
	This allows a manager, or other staff to monitor options used in the application and the time it is taking users to enter reports / data
	Various Graphs and Search functions

Program Version Information

Displays the current software version, registered company, and serial number

Show System Information

Displays complete information on the system, database engine, and network. Performs version checking of the various custom controls that the application uses

User Access Setup

	Allows the software administrator to setup user accounts with various access rights
	Four Levels of security for each section View, Add, Modify, and Full (Delete.)
	Supports over 100 defined users

General Features

On menus, and date field popup calendar

A date can be painted one of ten colors, and notes can be entered

Quick and Easy Information Entry

	The program pre-fills fields where possible
	Cut, Copy, Paste to / from any application
	Date fields are filled with the current date. All entered, or modified dates are verified to be existing calendar dates. The user can also select a date from an on screen calendar, or press various keys; "Y" Yesterday, "N" Now/Today, "T" Tomorrow, "L" Last Date Entered, etc.
	Time Fields are filled with the current time. Accelerator keys "D"ays, "A"fternoons, and "M"idnights, as well as "N"ow, and other functions are available.

To make training time less, a similar format is used in all sections of the program.

All sections consist of a form that is filled with previous data, or is blank into which you view, modify, or enter new data, and a set of buttons. The buttons always have the same features and are 'VCR Like.' for example "|<" "<", ">", ">|" ,"ADD", "EDIT", "FIND", etc.

Tested design and in use for over eight years in more then one industrial finishing company.

Network Compatible, Runs under Windows 95/98/ME, Windows NT 3.5 - 2000, and Windows XP.

Can be used on a stand-alone unit or data entry / display workstations can be placed in key locations in the shop

Machine Requirements

Minimum Usable Configuration (Suitable for a standalone Punch clock Terminal)

Pentium 933Mhz, 256Mb Ram, Windows 95, 800x600 SVGA, 256 Colors, Network Card

Suggested Configuration for all program features

Pentium 1.2Ghz, 512Mb Ram, Windows XP or higher, 1024x768 Resolution, 16Bit Color, Network Card

CURRENTLY IN USE BY:

Riverview Gardens

Riverview Gardens, Chatham, Ontario

Dura-Chrome, Wallaceburg, Ontario.

Chromeshield Co., Plant #1, and Plant #2, Windsor, Ontario

A.W.K. Industrial Coatings, Chatham, Ontario

Riverside Fabrication, Windsor, Ontario

Chrome Craft Corp.

Highland Park, Michigan

EXAMPLE PICTURES OF THE APPLICATION:

Here is some pictures of the Human Resources / Punch Clock application, you can click on any image to view a full screen version.

Software Menus:

Employee Punch In/Out Examples:

Time Card Reports Examples:

Attendance Report Examples:

Employee Record Example Screens:

Employee Incident Tracking

Various Program Section Examples: (Not all screens shown)

Some Extra Options Examples:

EXAMPLE PRINTOUTS FROM THE APPLICATION:

Here is just a few printout samples, they are in Adobe Acrobat Format.

	Combined Attendance Summary Report
	Attendance Totals
	Time Cards - Employee Summary
	Time Cards - Department Summary
	Time Cards - Job Codes Summary
	Time Cards - Punch In/Out (Pay) Report
	More Samples To Come